Privacy Policy for AI Kids Safe

Last Updated: July 19, 2025

This Privacy Policy describes how [Your Company Name] ("we," "us," or "our") collects, uses, and discloses information in connection with your use of the "AI Kids Safe" mobile application and its associated web platforms (collectively, the "Service"). We are committed to protecting your privacy and the privacy of the children whose data is entrusted to us.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We collect various types of information to provide and improve our Service.

1.1. Information You Provide Directly:

• Account Information: When a Super Admin or School Admin creates an account, we collect School Name, School Address, Contact Person Name, Contact Person Email, Contact Person Phone Number, and password.
• Teacher Information: When a School Admin creates a teacher profile, we collect Teacher Name, Teacher Phone, and Teacher Email.
• Student Information: When a School Admin creates a student profile, we collect Student Name, Student Photo, Student Address, Student Pincode, Parent Email, Parent Phone, Standard, Division, and Bus assignment.
• Parent Information: Parent email and phone numbers are collected for communication and account access.
• Driver Information: When a School Admin creates a driver profile, we collect Driver Name, Driver Address, Driver Phone, Driver Photo, and Bus assignment.
• Communication Preferences: Your choices regarding receiving SMS, Email, and WhatsApp notifications.

1.2. Information Collected Automatically (from app usage):

• Device Information: Device type, operating system, unique device identifiers, mobile network information.
• Usage Data: Information about how you access and use the Service, including login times, features used, interactions within the app (e.g., student attendance marking, SOS creation).
• Location Information: For drivers and students using the app for real-time tracking, we collect precise location data when the app is in use to facilitate bus tracking and attendance. You will be prompted to grant permission for location access.
• Attendance Data: Real-time check-in/check-out timestamps and status (Present/Absent).
• Photos: Student photos and driver photos are uploaded by the School Admin for identification purposes.

2. How We Use Your Information

We use the collected information for various purposes, including:

• To Provide and Maintain the Service: This includes enabling logins, managing school operations, facilitating student, teacher, driver, and parent accounts, and providing attendance and bus tracking functionalities.
• To Ensure Child Safety: Real-time tracking, attendance monitoring, and SOS features are integral to this purpose.
• To Improve and Personalize the Service: Analyzing usage data to understand how the app is used and to enhance features and user experience.
• For Communication: Sending notifications to parents (e.g., check-in/out alerts), facilitating communication between school, teachers, drivers, and parents, and responding to SOS requests.
• For Security and Fraud Prevention: Protecting the integrity of the Service and preventing unauthorized access or misuse.
• For Reporting and Analytics: Generating reports for school administration, such as attendance summaries and average travel times.
• To Comply with Legal Obligations: Adhering to applicable laws, regulations, and governmental requests.

3. Sharing and Disclosure of Information

We may share your information in the following situations:

• With Schools and Authorized Personnel: Student data, attendance, and location information are shared with the respective school administration, teachers, and parents for the purposes of the Service.
• With Other Users (Limited):
  • Parents can see their child's attendance and bus location.
  • Teachers can see their assigned students' attendance.
  • Drivers can see the list of students on their assigned bus.
• With Service Providers: We may engage third-party companies and individuals to facilitate our Service, provide the Service on our behalf, perform Service-related services, or assist us in analyzing how our Service is used. These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. Examples include hosting providers, notification services (for SMS, Email, WhatsApp), and analytics providers.
• For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).
• In Case of Business Transfer: If we are involved in a merger, acquisition, or asset sale, your Personal Information may be transferred. We will provide notice before your Personal Information is transferred and becomes subject to a different Privacy Policy.
• With Your Consent: We may disclose your Personal Information for any other purpose with your explicit consent.

4. Children's Privacy

Our Service is designed to be used by schools, teachers, drivers, and parents for the purpose of managing children's safety and transportation. While parents and school officials provide information about children, the Service is not intended for direct use by children under the age of 13.

• Parental Consent: The School Admin is responsible for obtaining verifiable parental consent for the collection and processing of personal information of students, especially those under the age of 13, in accordance with applicable Indian laws and global best practices like the Children's Online Privacy Protection Act (COPPA) where relevant. By enrolling a student in the "AI Kids Safe" system, the school confirms that it has obtained all necessary parental consents.
• Limited Data Collection: We collect only the minimum personal data necessary for the functionality of the Service related to children's safety and school operations.
• No Direct Marketing to Children: We do not engage in direct marketing to children.
• Parental Rights: Parents have the right to review their child's personal information collected by the Service, request its deletion, or refuse further collection or use of that information. Requests should be made directly to the respective school administration. We will cooperate with schools to facilitate these requests.

5. Data Security

The security of your data is paramount to us. We implement industry-standard technical and organizational measures to protect your Personal Information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption: Data is encrypted both in transit and at rest where appropriate.
• Access Controls: Strict access controls and authentication mechanisms are in place to limit access to personal data to authorized personnel only.
• Regular Security Audits: We conduct regular security assessments and vulnerability scans.
• Secure Servers: Your data is stored on secure servers located within India or with reputable cloud providers adhering to stringent security standards.

However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

6. Data Retention

We retain Personal Information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need to process your data for these purposes, we will either delete or anonymize it.

7. Your Rights

Depending on applicable laws, you may have the following rights regarding your Personal Information:

• Right to Access: Request access to the Personal Information we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete Personal Information.
• Right to Erasure ("Right to be Forgotten"): Request deletion of your Personal Information, subject to certain legal obligations.
• Right to Object to Processing: Object to the processing of your Personal Information under certain circumstances.
• Right to Data Portability: Request a copy of your Personal Information in a structured, commonly used, and machine-readable format.

To exercise these rights, please contact the respective school administration if you are a parent, teacher, or driver. School Admins can contact us directly at [Your Support Email Address]. We will respond to your requests in accordance with applicable laws.

8. Third-Party Links

Our Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top. We will also inform you via prominent notice within the Service or through other means if the changes are significant. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

• By email: aikidssafeapp@gmail.com
• By phone: +971 50 202 6128
• Address: D 206 Executive Towers, Business Bay, Dubai